Course: Manage Projects and Ensure a Safe Workplace

Week 9: Administer and Monitor Project: (Element 3 )

Project meetings come in all shapes and sizes. Modern digital media workplaces are built on teams, sharing of ideas, and effective project coordination and project collaboration via meetings.

Project wikis can play a role in enhancing meetings, and in some cases, replace them altogether. A wiki can be a great place to create meeting agendas, store meeting minutes and provide the opportunity for employees to offer additional input outside of the meeting.

A wiki can be used to centralise the information and organisation of an entire project. Not only could it store meeting notes and provide brainstorming synergy, it can organize the project into an open web environment with two-way communication.

A wiki can help your team make meetings shorter and more focused by letting everyone track progress of projects and action items online. Instead of emailing a meeting agenda, put it on a wiki page and email people a link to that page. If changes need to be made, anyone on your team can do so and everyone will have immediate access to the same, up-to-date version.

During each meeting, people can take notes as items are discussed, effectively taking meeting minutes right on the wiki. As topics are discussed in a meeting, record action items on the meeting wiki page. Then, as you work on items, be sure to update their status so everyone can keep track.

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