Title: Suite Tools-Word Processing Mission
Course: 21 Things for Students > Section: Suite Tools

Suite Tools

Life is sweet!  It is especially sweet when you have all of the tools right at your fingertips to complete a project thus making you more productive!

Imagine using a program at school for typing a paper or making a spreadsheet, however at home you do not have the same software. Panic sets in!  How are you possibly going to finish your assignment in the time your teacher has given without having the same software at home? Well, with a productivity suite that is FREE and online, you can get your work done in the comfort of your own home!

(Link to PDF Directions)

Introduction to Google Drive (aka Google docs)

Google drive is an online productivity suite of applications (documents) that share many of the same capabilities as the productivity suite you are probably already using at school. It has been called Google docs for several years, but is being expanded like the wheel shown above and renamed to Google Drive.
Many schools use Microsoft Office (Word, PowerPoint, Excel, etc.) or Open Office. Both of these are licensed software programs that are installed on individual computers.

Like the other productivity suites of programs, Google drive allows users to create documents, spreadsheets, forms to collect information, and presentations. It also has a calendar and email available as well. Unlike the other productivity suites, the items you create with Google drive are saved online for easy access at school, at home or any place you are using a computer device that has an Internet connection.  With Google drive you can:

Work on your files anywhere without needing to have software installed.

Upload and download documents in various file formats (.doc, .pdf, .odt).

Have access to all of the revisions your documents have gone through.

Share a file - allowing another person the opportunity to edit, comment, or view your work.

Publish your documents for "invitation viewing and editing" or full public viewing.

Your next mission is a big one and it will require you to use many of the tools in Google Drive Productivity Suite! So let's get started learning all about Google Drive! Your SSI Department Chief will already have a Google Account set up for you and will need to show you how to login. If your school does not allow you to use Google then you can set up your own account at home with a parent if you are 13 years old. Follow the links below to begin your mission!

  Register for a Google Account (Skip this, if you already have a Google Account)

Google Drive Overview

The next 3 quests will teach the basics of using Google Docs!

You will learn how to create a document, spreadsheet, and presentation! Then you will apply your skills, be creative and innovative, and fulfill your mission!

This is an overview of all of the things Google Drive can do!

 (Link to PDF Directions)

Introduction to Google Drive

Welcome to Google Drive - Click Here to begin then return to this page to continue.

Watch the YouTube video from Common Craft called Google Docs in Plain English below.

 Watch the YouTube video from Christopher Chiang called Google Docs for Students Introduction in 6 Minutes below.  If you are blocked by special agents from seeing this video, try visiting Teacher Tube for the same video

  James would like to collaborate with others in his group.
1. Go though Google's 16 slide tutorial to help James perform specific tasks using documents in Google Drive. Click Here to begin!

Hint: make sure you perform each task then advance to the next page by clicking the arrow in the bottom right corner of the page.

2. Login to Google Drive in a new tab or window, located at http://drive.google.com. You will find a new updated video overview you can watch here as well!

3. Notice they talked about different applications, such as word processing, spreadsheets, and presentations. Think about what type of reports, papers or presentations you will be able to do using this online suite of tools. Share your ideas with your SSI Department Chief .

4. Now you do what James did!

The Word Processing Mission: Create a Document

The WP Mission: to Create a Document

 (Link to PDF Information)

Introduction

Your mission is to learn the basics of WP (Word Processing) so that you can file and share your Agent Reports with your SSI Department Chief.

Word Processing Quest 1: Tools and Menus

Video hosted at Vimeo.com and created by Kathy Campau and Renee Jorae.

 (Link to PDF Directions)

Introduction

In this Quest you will create a new document and type in the content provided below. Your challenge is to learn to use formatting features in this document. When you are done we expect you will be able to:

- - use styles to create a heading

- - change the font

- - format the text with bold, italics, underline

- - change colors of the text and highlight text

- - use the alignment tools to center or right align text

Step 1 - Create a new document and type the poem below:

- * Go to the View Menu and make sure there is a check next to "Show Spelling Suggestions" (or click on it to turn the Spelling Checker on).

- Rain of Leaves
- It's raining big,

- It's raining small,

- It's raining autumn leaves

- In fall.

- It's raining gold

- And red and brown

- As autumn leaves

- Come raining down.

- It's raining everywhere

- I look.

- It's raining bookmarks

- On my book!
- by Aileen Fisher

Step 2 - Put 1 space between the title and the stanza. Name the document, Rain of Leaves Poem.

Step 3 - Change Title Heading Style to Title.

Step 4 - Change Font on poem and author to Comic Sans MS.

Step 5 - Change the size of the poem to Size 24.

Step 6 - Bold the word "raining".

Step 7 - Italic the "by Aileen Fisher".

Step 8 - Underline the title.

Step 9 - Change the color words to their color.

Step 10 - Change the word "leaves" to green.

Step 11 - Change the words "raining/rain" to blue.

Step 12 - Text background the word "autumn" orange.

Step 13 - Text background "Aileen Fisher" purple.

Step 14 - Center the title

Step 15 - Right align the author's line and add a space between the stanza and the author line.

Step 16 - Change the line "It's raining small" to Heading 3.

Step 17 - Now glance through your entire document and see if there are any words underlined with a red dotted line indicating that there may be a spelling error. If you find any errors, be sure to correct them.

Additional Resources

    Google Docs Help from Google
     MSU Tutorial - Using Google Docs

Suite Tools Word Processing Question

What is Google Drive?

- Secretary of State’s Official Driving Program for Bad Drivers
Feedback: Try again
- Google Search Engine
- An Online Productivity Suite of Applications
Feedback: Great job!
- Google’s latest program for Student Driving

Suite Tools Word Processing Question

Google Drive allows you to share documents with others?

- True
Feedback: Great job!
- False

Suite Tools-Word Processing Question

Where in the Google Drive menu do you insert images?

- Insert
Feedback: Great job!
- Table
- Edit
- Format

Suite Tools-Word Processing Question

What is the shortcut for Inserting All

- Ctrl-A
Feedback: Great job!
- Ctrl-I
- Ctrl-B
- Ctrl-C

Suite Tools-Word Processing Question

You can do a Word Count in Google Drive.

- True
Feedback: Great job!
- False

Word Processing Quest 2: File Management

Video hosted at Vimeo.com and created by Kathy Campau and Renee Jorae.

 (Link to PDF Directions)

Introduction

One of the tasks you will find you must do as an agent is to upload and download documents the Agency provides or asks you to turn in. In this Quest you will create an external document, and learn to upload it to Google Drive, then download the file from the Drive, and finally, to know how to print it directly from the Google "Cloud" (another name for Google's server).  Drive on agents!

Step 1 -Go to the following website and find a poem that you like by Bruce Lansky.
www.gigglepoetry.com

Click on Hundreds of Poems to Read and Rate, find one you like, then copy and paste your favorite Bruce Lansky poem into a document in a program other than Google Drive.  Most likely this will be Microsoft Word or Open Office.  If a program is not available to you, then paste it into a text document such as Note or Wordpad. (We recommend you also copy the URL to the page the poem is on and paste that in your document as well).

CRIME ALERT!!! STOP!!! What about copyright?
We're so glad you thought about this (:>).This poem doesn't belong to you and you copied the entire poem! The poem even states it is subject to copyright which means you SHOULD NOT copy it without permission.

So why did we tell you to copy it? Our Agency has received permission from Meadowbrook Press and Mr. Lansky to allow you to copy it for educational use.

However, you still need to cite it properly to give proper credit to the author, and provide a link back to the Giggle Poetry web site.  You will learn how to do this in the next Quest, so remember how you got to your favorite poem.

Step 2 - PRACTICE UPLOADING A FILE TO GOOGLE DRIVE

This step is similar to how you would upload any file to the "cloud" (Google's server) so you can access it anywhere that there is an Internet connection.

To upload a file to Google Drive, click on the red button next to CREATE shown here (when you are logged in).  This will give you a menu to choose from to locate your file or folder you want to upload.

Step 3 - PRACTICE DOWNLOADING A FILE FROM GOOGLE DRIVE

This process is how you would download a file from the "cloud" (Google's server) so you can save it to use when you do not have access to the Internet. A good place to save it may be on a flash drive so it is still portable, or your secret file space.

To download a file, click on FILE, then DOWNLOAD AS, and choose the filetype .pdf.  You will notice you have other choices as well for different types of files (MS Word = .doc, Open Office = .odt, Adobe portable document format = .pdf).  There are different ways this file may download, depending on the computing equipment you are using.

If you are using the Google Chrome browser click on the bottom right hand corner where it says "SHOW ALL DOWNLOADS", then click on SHOW IN FOLDER.  This shows you the location that the file automatically downloaded to.  If you cannot remember this, copy the file and paste it where you know you can find it again.

Step 4 - PRACTICE PRINTING A FILE FROM GOOGLE DRIVE

You will learn the process to print, however do not print yet unless your SSI Department Chief says to do so.  Most likely he/she will have you wait until the very end of the Word Processing Mission to do this.

To print a file, click on FILE (on the menu), then select PRINT, then choose the printer you want it to print to, and select PRINT.

Resources
    Google Docs Help From Google
     MSU Tutorial - Using Google Docs

 Check with your SSI Department Chief to see how they want you to submit or share this document!

Word Processing Quest 3: Graphics and Copyright

Video hosted at Vimeo.com and created by Kathy Campau and Renee Jorae

 (Link to PDF Directions)

Introduction

You have learned about Google Drive, how to use formatting tools in a document, and how to upload and download a file.  In this Quest you will learn how to insert a picture and a horizontal line to separate sections of your reports or documents.  You will also learn about copyright and computer ethics, to help prevent criminal behavior. Drive in!

Step 1 - In Google Drive, Open the RAIN of LEAVES poem you created in Quest 1.

At the end of the poem, space down 2 times and insert a horizontal line (check the Insert menu), then space down 2 more lines. Double check that you are aligned to the left.
To insert a horizontal line go to INSERT on the menu bar and scroll down to HORIZONTAL LINE.

Step 2 - Open your Word document with the Bruce Lansky poem. Copy and paste the poem by Bruce Lansky (that you previously copied and saved) into this document. In Google Drive, to cut, you must use Ctrl+C, and to paste, Ctrl+V. Don't forget to include the title and the author of the poem at the top of the poem.

Step 3 - Under the poem, you need to cite it properly:  This means give credit to the Author.

When we received permission to use Bruce Lansky's Poetry, Meadowbrook Press stated specifically how you are to cite it properly, see below:

Permission is granted for text only; no permission is granted for illustrations. In return for permission to use the material, we ask that you acknowledge each poem, its author, and its source in the same manner as the following example:

- All You Can Eat Rap. © 2000 by Bruce Lansky. Reprinted from if Pigs Could Fly and Other Deep Thoughts with permission of Meadowbrook Press. <www.gigglepoetry.com >.

- Permission was granted by Alicia Ester, Permissions Manager, July 10, 2012 ( View Permission )

Hint A: To create the copyright symbol use these keys: ALT+ 0169

Hint B: To create a link in your Google Drive document follow the steps below

1.  Go to the website you copied the poem from and copy the URL (website address).

2.  Highlight the words in your citation that you want to link to the
website then click on the icon in the menu bar that looks like a chain.

3.  Paste the address you copied into the URL box and click on OK.

You'll learn more about citation in Mission 7: Be Legal and Fair. But in the meantime, if you need help to learn how to properly give credit for other documents you could use a website that automatically formats your citation. One such website is EasyBib - CLICK HERE to see an example.  Since you also found the poem online you also want to link to the poem online - CLICK HERE to see an example of an online link.

Step 4 - Now we need to insert a picture that relates to our poem.

A. First we need to find a picture that you want to insert.  Go to http://www.pics4learning.com/  and search for a photo that goes with your favorite poem. Your SSI Department Chief may have some additional websites for you to go to.

B. After you find a photo, double click on it to make it large then right click (or Control-click) on it and select SAVE IMAGE AS, then save it.

HINT 1: You will want to save it to a location that you can find easily, possibly a flash drive.

HINT 2: When you name the image include the photographer's name and then save the file. You will want to copy the website location as well.

C. A special note for agents that already wondered about copyright. The images on the pics4learning website are free to use for educational purposes, however you should always give credit to the photographer.

You SHOULD NOT use pictures that you have acquired through a search engine (such as Google images) unless you are searching for Creative Commons licensed images and you are using STRICT filtering. To see what Creative Commons means CLICK HERE  and/or watch this video - CLICK HERE .

Step 5 HOW TO INSERT AN IMAGE USING GOOGLE DRIVE DOC

A. To insert your image into a Google Document, look on the menu bar for a picture of a mountain, click on it and then CHOOSE AN IMAGE TO UPLOAD

B. Browse your computer's file space or flash drive and find the picture you saved earlier, then select insert.

C. Resizing the image - If the picture is too big when it appears in your document, click on it to "select it" and use the handles on the corners to resize it by dragging them in toward the center or outward to make it larger.

Step 6 - After adding your image you will want to cite it properly.

 CLICK HERE  for help citing your image.

Resources
    Google Docs Help From Google
     MSU Tutorial - Using Google Docs

Check this Quest off your Tracking Document

Additional Resources
    Google Docs Help From Google
     MSU Tutorial - Using Google Doc

Suite Tools-Word Processing Question

What are the shortcut symbols to create a copyright symbol?

- ALT+9619
- CTRL+0169
- ALT+0269
- ALT+0169

Suite Tools-Word Processing Question

What does the hyperlink symbol look like on the menu bar in Google Drive?

- A mountain
- A letter A
- A Chain
Feedback: I am ready for Quest four
- A Paint roller

Word Processing Quest 4: Share

Video hosted at Vimeo.com and created by Kathy Campau and Renee Jorae

 (Link to PDF Directions)

Introduction

You have completed your document work and your SSI Department Chief needs to see it. Follow the steps below to share your Agent document!

Step 1 - Open your Poem document in Google Drive.

Step 2 - In the top right hand corner click on the blue button that says SHARE (shown above). A new window will pop up.

Step 3 - At the bottom of the Sharing settings window (shown below) it says "Add people:".

Enter your SSI Chief's email address here and click on Done.

You can include a message by clicking on the Add message link if you wish to include some information.  An email notification will be sent to your SSI Department Chief letting them know you have shared the document with them.

ALERT: Special Agent Note - Did you notice when you put their email address in that you can decide if you want to let them edit it, be able to make comments, or view it. (Agency Recommendation: select Can comment)

Check this off your Tracking Document

Additional Resources
    Google Docs Help From Google
     MSU Tutorial - Using Google Doc

Word Processing Quest 5: Tables

Video hosted at Vimeo.com and created by Kathy Campau and Renee Jorae

(Link to PDF Directions)

Introduction

You have learned how to insert a horizontal bar and an image.  You have also learned how to add a link to go out to a website.  To earn a gem for this assignment you are to insert a table and fill it in!  Keep up the good work!

Step 1 - Open your Google Drive Poem file called RAIN OF LEAVES and add another horizontal bar 2 spaces down from the end.

Step 2 - Now you will create a table based on your Bruce Lansky poem. Add a table that is 5 columns wide and several rows down (***Note: The number of rows should be the number of lines in your poem plus one.)

To add a table, click on TABLE in the menu bar, scroll down to ADD A TABLE then chose 5x5.

Step 3 - In the top row type the following in each cell.  LINE, NOUNS, VERBS, ADJECTIVES, ADVERBS

Step 4 - In the first column type LINE 1, LINE 2, LINE 3, LINE 4, ETC... Do this for each of the lines you have.

Step 5 - Now go through each line and count the number of nouns, verbs, adjectives and adverbs there are and fill in your table.

If you can not remember what each of these are CLICK HERE  to refresh your memory and CLICK HERE or  CLICK HERE to play a quick game!

Check this off your Tracking Document

Additional Resources
    Google Docs Help from Google
   MSU Tutorial - Using Google Docs

Word Press Quest 6: Headers and Footers

Video hosted at Vimeo.com and created by Kathy Campau and Renee Jorae

 (Link to PDF Directions)

Introduction

Headers and Footers are critical for documents you create as an agent. Here's an example: you are reading a manual and it says to turn to page 28, and there are no page numbers in the footer! Another example: You locate a document in the possession of an agent you suspect of falsifying a report. You then notice a date from 2006 in the header. A footer or header helps provide additional information on the pages of a document, and can save a lot of time.

As you finish a document you may want to have information, possibly a title, your name, class number, and assignment appear on each page if you are going to print it. The part on the top of a document that repeats is called a header. On the bottom of the page you may want a page number or date of the file.  The part on the bottom of the document that repeats is called the footer.  To earn a gem, add a header and footer to your existing Poem document called RAIN OF LEAVES.

Step 1 - Open the file called RAIN OF LEAVES

Step 2 - Click on INSERT on the menu bar.  Select HEADER and align right.On the first line type Mission: Suite Tools, on the second line type Word Processing,on the third line type your name. Click out of the Header back on the body of the document.

Step 3 - Click on INSERT on the menu bar.  Select Footer and align center. Add today's date and press ENTER.

Step 4 - Click on INSERT on the menu bar again and select PAGE NUMBER.  Add the page in the center of the document.  It will automatically number the pages.

Step 5 - Change the name of the document from RAIN OF LEAVES to WORD PROCESSING EVALUATION

Step 6 - Check with your SSI Chief about sharing the file, printing the final document, and/or posting to your Secret File Space for evaluation.

Check this quest off your Tracking Document

Congratulations! You have completed the WP Mission as assigned by your SSI Department Chief.

Resources

    Google Docs Help from Google

     MSU Tutorial - Using Google Docs

Suite Tools Award

Congratulations you have completed the Suite Tools Mission.

To receive your Badge or certificate for completion from your SSI Chief :

1.  Take this Suite Tools Quiz .   The password for the quiz is suite21 .  Do your best!

2.  Take a screenshot of your quiz results to show your SSI Chief.

3.  Please take this short survey to share your ideas on how to improve these activities and this 21things4students resource.

4.   Show your completed work for this mission to your SSI Chief to receive your Suite Tools Badge.